Instructions for producing information

The SDG Regulation obliges Member States to produce information about the areas in Annex I and the procedures in Annex II. In addition to the national languages, the SDG Regulation requires information to be produced in one widely spoken foreign language, which is English in Finland’s case.

The KEHA Centre’s Digital Single Market team makes an agreement with each authority responsible for an area or procedure for which website information must be produced, and on which area or procedure. If several authorities are responsible for a topic or procedure, an agreement is made between the Digital Single Market team and the responsible authorities concerning the responsibilities for producing information. However, overlapping information on the same area should not be produced for several different websites.

Each website that is agreed to be a source of information for the areas or procedures in the SDG Regulation must register all the web pages containing information about each area or procedure. The pages should be registered in the link register using the authority user interface of the Your Europe portal. The necessary information may already be on the website’s pages, information can be added to existing pages, or completely new pages can be produced to provide the information. 

All the pages related to the information on an area or procedure must be added to the link register, not just the front page of the website or the top pages of each area. Each language variant of each page must be registered as a separate page.

Make sure that each web page that is registered contains the Your Europe logo and that the logo links to the portal.

For more information on the placement of the Your Europe logo on web pages, see the Commission’s guidance.

In order to register websites in the link register, you need

1. an EU login user account
2. rights to access the Your Europe user interface for authorities.

You can request rights to access the user interface for authorities from the Digital Single Market team by email. In your email, state the website or web pages you need to access and the ID of your EU Login user account.

You can add pages to the link register

1. manually via the user interface for authorities in the Your Europe portal
2. automatically with the help of the crawler provided by the European Commission.

In the user interface for authorities or using the crawler, provide the links with all the information and metadata required for them (such as the page language or the identifier of the area or procedure to which the page relates, as per the SDG Regulation).

If you have a lot of pages to register, it is sensible to use the crawler. If you do not have many pages to register, it is more sensible to register them manually via the user interface for authorities in the Your Europe portal.

Read about registering pages manually by following the EU Commission guidance.

Read more about using the crawler by following the EU Commission guidance.
 

Annex II of the SDG Regulation specifies that Member States must provide information on all activities related to starting and altering business operations and providing notification of closure of a business. In practice, this applies to all business permits, notifications and registrations (short business permits). In addition to business permits, Member States must provide information on all regulated professions, i.e. professional qualifications.

Since 2018, the Suomi.fi online service has served as a point of single contact, as defined in the Services Directive, for matters such as business permits. It has also been a point of single contact for professional qualifications. The Digital Single Market team has agreed with the responsible authorities that information on business permits and professional qualifications will be produced for the Your Europe portal using the Suomi.fi online service.

Business permits: Suomi.fi - Find out your company's permits

Professional qualifications: Suomi.fi - Recognition of professional qualifications in Finland

The Suomi.fi online service retrieves information about business permits and professional qualifications from the Suomi.fi Finnish Service Catalogue (FSC). The Act on Common e-Service Support Services in Public Administration obligates the authorities to produce all their service and service channel information in Finnish and Swedish for the FSC. In addition, the SDG Regulation obliges authorities to produce information for the FSC about business permits, professional qualifications and service channels in English so that the information is also available in English on the Suomi.fi online service.

Read the guidance for describing business permits and service channels on the Suomi.fi for Developers website.

Also describe your organisation’s professional qualifications and service channels and provide other information for the Finnish Service Catalogue.

If web pages added to the Your Europe link register are changed, the authorities must also update the link register accordingly. For example, the URL of an individual page may change, the structure of the entire website may change, or a page or website may be taken down. Depending on the situation, you can replace the URL of the old page with the new one in the link register, or delete outdated pages and create new ones to replace them.

Contact the Digital Single Market team if you need help managing web page information in the link register.